1. Be sure the meeting has a clear purpose
Prepare and distribute an agenda in advance.
Make arrangements for a meeting room in advance.
3. Be specific in invitation
Invite only the people who need to attend and make sure they’re available.
Begin and finish the meeting on time.
Encourage participation form everyone, but make sure the discussion stays on the topic and doesn’t go on too long.
Summaries any decisions, clearly allocate assignments, and indicate if and follow-up action will be needed.