Human Resource Information System

Human Resource Information System (HRIS) is a method by which an organisation collects , analyses and reports information about people and jobs. HRIS is basically a data base system that offers important information about employees in a central and accessible location. When such information is needed the data can be retrieved and used to facilitate human resource planning decisions .

Objectives of HRIS. computerized HRIS is designed to achieve the following objectives:

To offer an adequate , comprehensive and ongoing information system about people and jobs.
To supply up to date information at a reasonable cost.
To offer data security and personal privacy . Data security is a technical problem that can be dealt with in several ways , including passwords and elaborate codes. In the information age , personal privacy is both an ethical and moral issue .

Functions of HRIS. computerized HRIS is designed to monitor , control and influence movement of people from the time they join the organisation till the time they decide to leave the organisation. It conducts the following functions.

Recruitment information. it includes advertisement module , applicants profile , appointment and placement data .
Personal administration information. It consists of personnel needs of an employee concerning leaves , transfer , promotion, increment etc.
Manpower planning information.It offers data that could help human resource mobilization , career planning , succession planning and inputs for skill development .
Training information. It provides information for designing course material , arranging need based training and appraising the training programme etc.
Health information.It consists of data relating to health , safety and welfare of employees.
Appraisal information.It consists of performance appraisal information that serves as basis for promotion , career and succession planning.
Payroll information. It provides data regarding wages , salaries, incentives , allowances , fringe benefits , deductions for provident funds (PFs).
Personnel research information.It is a bank of historic and current data about employees attitude , turnover , absenteeism which may be used for different types of analysis .