Learning Resources

Daily Routine of an Office assistant

Usually the daily routine of an office assistant includes

  • Coordinate and oversee public affairs  equipment and giveaway items, including oversight of vendors.
  • Maintain public affairs database.
  • Oversee Business Reply Mail account.
  • Coordinate printing, mailings and  coordination of payments with vendors.
  • Assist with preparation  for meetings and events.
  • Attend and staff meetings and events,  as needed (evening and weekend work, sometimes necessary).
  • Review media and provide staff with daily clips.
  • Review materials for quality control and accuracy of information.  
  • Maintain appointment calendar, track and monitor master schedule.   
  • Sort and prioritize incoming mail, faxes and other forms of information.
  • Deliver oral and written messages as needed.
  • Maintain routine clerical records.
  • Operate a variety of office  equipment, fax, laptop, PDA’s.
  • Photocopy, sort and file documents.  
  • Finish document processing by typing and applying labels, binding, etc.
  • Mail, fax and distribute documents and other materials to internal and external parties.
  • Provide assistance to receptionist in ordering supplies and switchboard duties.
  • Miscellaneous duties and projects as assigned.