Certified Computer Fundamentals MS Office Professional Learning Resources The taskbar

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The taskbar (overview)

The taskbar is the long horizontal bar at the bottom of your screen. Unlike the desktop, which can get obscured by the windows on top of it, the taskbar is visible almost all the time. It has four main sections:

  • The Start button Picture of the Start button, which opens the Start menu.
  • The Quick Launch toolbar, which lets you start programs with one click.

  • The middle section, which shows you which programs and documents you have open and allows you to quickly switch between them.

  • The notification area, which includes a clock and icons (small pictures) that communicate the status of certain programs and computer settings.

Picture of the desktop, taskbar, and Windows SidebarThe taskbar is located at the bottom of your screen

You're likely to use the middle section of the taskbar the most, so we'll discuss that first.

Keep track of your windows

If you open more than one program or document at a time, you can quickly start piling up windows on your desktop. Because windows often cover each other or take up the whole screen, it's sometimes hard to see what else is underneath or remember what you've already opened.

That's where the taskbar comes in handy. Whenever you open a program, folder, or document, Windows creates a button on the taskbar corresponding to that item. The button shows the icon and name of the item. In the picture below, two programs are open—Calculator and Minesweeper—and each has its own button on the taskbar.

Picture showing Calculator and Minesweeper on the desktop and their corresponding taskbar buttonsEach program has its own button on the taskbar

Notice how the taskbar button for Minesweeper appears pressed in. That indicates that Minesweeper is the active window, meaning that it's in front of any other open windows and is ready for you to interact with.

To switch to another window, click its taskbar button. In our example, clicking the taskbar button for Calculator brings its window to the front:

Picture showing Calculator in front of Minesweeper, with Calculator's taskbar button pressed inClick a window's taskbar button to switch to that window

Clicking taskbar buttons is only one of several ways to switch between windows.

Minimize and restore windows

When a window is active (its taskbar button appears pressed down), clicking its taskbar button minimizes the window. That means that the window disappears from the desktop. Minimizing a window doesn't close it or delete its contents—it merely removes it from the desktop temporarily.

In the picture below, Calculator has been minimized, but not closed. You can tell it's still running because it has a button on the taskbar.

Picture showing Calculator minimized on the taskbarMinimizing Calculator leaves only its taskbar button visible

You can also minimize a window by clicking the Minimize button, in the upper-right corner of the window:

Picture showing the mouse pointer pointing to a window's Minimize buttonMinimize button (left)

To restore a minimized window (make it show up again on the desktop), click its taskbar button.

How the taskbar groups similar items

As you open more windows, you'll see existing taskbar buttons shrink in width to let new buttons squeeze in. However, if the taskbar becomes too crowded with buttons, then the buttons for the same program will be grouped into a single button.

To see how this works, suppose you have three Paint pictures open on the desktop. If the taskbar has enough room, it displays the three Paint windows as separate buttons:

Picture of the taskbar showing three separate buttonsThree Paint windows displayed as separate taskbar buttons

But if you have many programs and documents open, the taskbar collapses these three buttons into a single button that shows the name of the group (Paint) and the number of items in the group (3). Clicking the button displays a menu listing the files in the group:

Picture showing three files grouped into one taskbar buttonThree Paint windows grouped into one taskbar button

Clicking one of the items in the menu activates its window so you can see it.



To close all of the items in the group, right-click the group's taskbar button, and then click Close Group.

The Quick Launch toolbar

To the immediate right of the Start button is the Quick Launch toolbar. As its name implies, it lets you launch (start) programs with a single click. For example, click the Internet Explorer icon Picture of the Internet Explorer icon to start Internet Explorer.
Picture of the Quick Launch toolbarThe Quick Launch toolbar sits to the right of the Start button

You can customize the Quick Launch toolbar by adding your favorite programs to it. Locate the program in the Start menu, right-click it, and then click Add to Quick Launch. (If you don't see this option, you can also drag the program's icon to the Quick Launch toolbar.) The program's icon now appears in the toolbar. To remove an icon from the Quick Launch toolbar, right-click it, click Delete, and then click Yes.

By default, the Quick Launch toolbar also contains two special buttons. Click the Show Desktop button Picture of the Show Desktop icon to temporarily hide all open windows and show the desktop; click the button again to show all windows again. Click the Switch between windows button Picture of the Switch between windows button to switch between open windows.


  • If you don't see icons that you've added to the Quick Launch toolbar, and you see double chevrons Picture of double chevrons on the Quick Launch toolbar instead, it means that the icons won't fit in the toolbar. You can click the double chevrons to access the hidden toolbar programs, but it's better to resize the toolbar to preserve one-click access to them.

    To resize the Quick Launch toolbar

    1. Right-click an empty area of the taskbar, and then click Lock the Taskbar to clear the check mark and unlock the taskbar.

    2. Move the toolbar sizing handle to the right (see picture) until you see all of your icons.

      Picture of the Quick Launch toolbar, showing the sizing handleDrag the handle to resize the Quick Launch toolbar
  • If your computer isn't running Windows Aero, clicking the Switch between windows button won't open Flip 3D. Instead, you'll see the same window as you would if you pressed ALT+TAB on your keyboard.

The notification area

The notification area, on the far right side of the taskbar, includes a clock and a group of icons. It looks like this:

Picture of the taskbar notification areaThe notification area

These icons communicate the status of something on your computer or provide access to certain settings. The set of icons you see depends on which programs or services you have installed and how your computer manufacturer set up your computer.

When you move your pointer to a particular icon, you will see that icon's name or the status of a setting. For example, pointing to the volume icon Picture of the volume icon in the taskbar notification area shows the current volume level of your computer. Pointing to the network icon Picture of the network icon in the taskbar notification area displays information about whether you are connected to a network, the connection speed, and the signal strength.

Double-clicking an icon in the notification area usually opens the program or setting associated with it. For example, double-clicking the volume icon opens the volume controls. Double-clicking the network icon opens Network and Sharing Center.

Occasionally, an icon in the notification area will display a small pop-up window (called a notification) to notify you about something. For example, after adding a new hardware device to your computer, you might see this:

Picture of a notification displaying the message The notification area displays a message after new hardware is installed
Click the Close button Picture of a close button for a notification in the upper-right corner of the notification to dismiss it. If you don't do anything, the notification will fade away on its own after a few seconds.

To reduce clutter, Windows hides icons in the notification area when you haven't used them in a while. If icons become hidden, click the Show hidden icons button to temporarily display the hidden icons.

Picture of the notification area, showing the Show hidden icons buttonClick the Show hidden icons button to display all icons in the notification area

Customize the taskbar

There are many ways to customize the taskbar to suit your preferences. For example, you can move the entire taskbar to the left, right, or top edge of the screen. You can make the taskbar larger, have Windows automatically hide it when you're not using it, and add toolbars to it.

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