Daily Routine of an Office assistant

Usually the daily routine of an office assistant includes

• Coordinate and oversee public affairs  equipment and giveaway items, including oversight of vendors.
• Maintain public affairs database.
• Oversee Business Reply Mail account.
• Coordinate printing, mailings and  coordination of payments with vendors.
• Assist with preparation  for meetings and events.
• Attend and staff meetings and events,  as needed (evening and weekend work, sometimes necessary).
• Review media and provide staff with daily clips.
• Review materials for quality control and accuracy of information.  
• Maintain appointment calendar, track and monitor master schedule.   
• Sort and prioritize incoming mail, faxes and other forms of information.
• Deliver oral and written messages as needed.
• Maintain routine clerical records.
• Operate a variety of office  equipment, fax, laptop, PDA’s.
• Photocopy, sort and file documents.  
• Finish document processing by typing and applying labels, binding, etc.
• Mail, fax and distribute documents and other materials to internal and external parties.
• Provide assistance to receptionist in ordering supplies and switchboard duties.
• Miscellaneous duties and projects as assigned.