Using the toolbars
Toolbars have buttons or tool buttons, which perform specific function and hence performing an action through various menus or remembering various shortcuts, user just clicks the specific button.
The Standard Toolbar Icons
It has buttons to perform standard functions like open, save etc. As shown in the figure below
Standard Toolbar Icon Function
| Item Number | Function |
| A | Create a new blank document |
| B | Open a document |
| C | Save active document |
| D | Print active document |
| E | Print preview active document |
| F | Check Spelling and Grammar |
| G | Cut selected text |
| H | Copy selected text |
| I | Paste from earlier cut or copy text in the clipboard |
| J | Format painter or paste format |
| K | Undo previous operation |
| L | Redo previous operation |
| M | Show / Hide formatting character |
| N | Zoom level of the document |
| O | Help facility of MS-Word |
The Formatting Toolbar Icons
It has buttons to perform general formatting functions like font size, type, color etc. As shown in the figure below
Formatting Toolbar Icon Function
| Item Number | Function |
| (1) | To change font style, type and size |
| (2) | Text format (Bold, Italic or Underline) |
| (3) | Paragraph alignment (Left, center, right ,justify) |
| (4) | Bullet and Numbering |
| (5) | Highlight text |
| (6) | Text color |
The Ruler
It is used to insert or remove tab stops, change margins and also change the insertion point. The vertical and horizontal ruler is used. The figure of ruler is shown below
Ruler Icon Function
| Item Number | Function |
| (1) | Left Margin of the page |
| (2) | Tab Mark used for one tab key press |
| (3) | Right Margin of the page |
The Menu Commands
All the options in MS-WORD can be used through the various menus. Menu command means performing a task by opening and then selecting a specific option present on the menu. For example for saving a document, Open the File menu then select the Save option.
Access Menu Bar
Menu Bar Commands means that a specific menu can be opened by keeping the Alt key pressed and then pressing the underlined character for a specific menu. For example, for opening Table menu press Alt and then ‘A’ key.
Keyboard Shortcut
Tasks that we perform repeatedly can also be done from specific key combination. For example the shortcut key for closing a document is Alt and F4 key combination (Alt + F4).
