Powerpoint interview questions

Presentation skills is one of the demanding skills, if you are a trainer or you are representation your organization, then you must need a sound knowledge of PowerPoint skills. Here we have listed some common interview questions that can be asked in your job interview.

Q.1 What is MS PowerPoint used for?
Microsoft PowerPoint is a tool used for making presentations. This consists of slides for presenting the data. With the help of the MS PowerPoint tool, you can represent your idea or plan virtually using text, video, image, graphics, and audio.
Q.2 Explain the motion path in PowerPoint?
A motion path is a technique for moving objects on a slide. PowerPoint enables users for adding motion to an object in the slide. However, you can add motion to an object from the Animation tab by selecting an object. The motion path is a part of advanced animation that helps in taking an object in a moving state. This object can be any text, image, or graphics. The effects can be in a circle, spin, 4 point star, 6 point star, hexagon, funnel, or curvy left.
Q.3 What are the steps for applying a password to a presentation?
For setting a password on a ppt file: Firstly, open the file which you want to make password protected. Secondly, go to File in the menu bar and click on the Info present at the left of the panel. After that, right-click on the Protect Presentation dropdown menu. There you will see the option Encrypt with Password. Click on it to protect the file with a password. Lastly, create a password for the file.
Q.4 Tell the shortcut key for starting and exiting the slideshow?
Press the F5 key for starting the slideshow of a PowerPoint presentation. And for exiting from the slideshow, use Esc (Escape Key).
Q.5 Is it possible to insert an online video into a presentation?
Yes, we can insert an online video into a presentation. Firstly, open the file. Then, go to that slide where you want to insert a video. Secondly, navigate to the Insert tab in the menu bar. There you will see a Video option at the end of the Insert menu. Click on that. Then, you will see two options: This Device and Online Videos. Select one of them to insert a video either from the device or online. If click on the Online Videos, then it will open a window where you have to copy and paste a link to the video. After doing this, click on the Insert button give below and add the video to the slide.
Q.6 Define placeholder.
This refers to the areas enclosed by the dotted borders on the slides.
Q.7 Why transitions are used in the presentation?
MS PowerPoint offers many types of transitions that help in making the presentation attractive and effective. After adding a transition on a slide, the slide changes in a different way rather than simply. This includes various transitions options like split, fade, push, clock, dissolve, and many more.
Q.8 What do you understand about slide shorter view?
Slide Shorter View can be defined as a view for seeing the presentation of slides in a shorter view. This lets users see all the slides in a single view. Moreover, it makes it easy for the users for sorting and organizing the slides in a sequence if they want to print their slides. This is present near the Reading View option in the toolbar section.
Q.9 Explain the steps for adding a motion path to an object.
  • Firstly, choose the text or image on which you want to apply the motion path.
  • Secondly, go to the Animation tab in the menu bar.
  • Then, right-click on the Add Animation with your object.
  • Now, scroll down and click on the more motion paths. There you will se lots of motion path animations.
  • After that, select one of them and click on OK for applying it with your selected object.
Q.10 Define trigger in the context of animation?
The trigger can be defined as an action or call that performs events on the slides when clicked. This comes under the advanced animation category. However, in the Animation Pane, select the animated shape or other objects that you want to trigger for beginning playing when you click it.
Q.11 What is the process of creating a video in PowerPoint?
  • Firstly, select the file tab Secondly, select Export and then, click Create a Video.
  • Then, the video export option will occur on the right.
  • Thirdly, click the drop-down arrow next to Computer and HD Displays for checking the size and quality of your video.
  • After that, choose the option accordingly whether you want to record narration or not.
  • Lastly, click Create Video and then, save the video.
Q.12 What is Eyedropper Tool in PowerPoint? How to use it?
The eyedropper tool is used for matching the text color match with the slide. For using it: Firstly, click within an already created text box. Then, select the font color icon in the navigation bar. After that, in the drop-down menu, click the “Eyedropper” at the bottom Then, select the Eyedropper option across the part of the image you want to color and click on it. The font color will change.
Q.13 What are the steps for merging two shapes in PowerPoint?

For merging two shapes in PowerPoint:

  • Firstly, go on the Insert tab. There you will see the “Shapes” button, click on it.
  • Now, select the shape you want. Then, repeat the same step again to add a second shape to the slide.
  • After that, select both the shapes and then, go on the Format tab.
  • Then, click on the small icons available and choose your options, like Union, Combine, etc. However, for merging the shapes we have to use the Combine option.
Q.14 Name the extensions used for saving the PowerPoint file.
PowerPoint uses .ppt extension for saving a presentation file. However, PPT is an acronym for PowerPoint presentations.
Q.15 What does the PowerPoint environment consist of?
A PowerPoint environment usually consists of the Quick Access Toolbar, Ribbon, Slides tab at the left of the window, scroll bar at the right of the window, Zoom Control, and Slide View at the bottom.
Q.16 Define Slide view.
Slide View refers to a view for seeing the presentation slides in four different modes, which are - Normal Slide Sorter Reading View Slide Show
Q.17 Define Zoom control in PowerPoint.
Zoom control lets users zoom in and zoom out on the slide. This zoom control shortcut option presents at the bottom of the PowerPoint and near the slide view. Further, it has a range meter containing a range between 10 to 400.
Q.18 What do you understand about document inspector in PowerPoint presentations?
Document Inspector is an important tool of MS PowerPoint which is used for removing certain hidden properties from the document that might be added automatically to the file.
Q.19 Define Live PowerPoint presentation.
The live Presentation feature is introduced by Microsoft that is available only for PowerPoint on the web. This feature is used for sharing and presenting the presentation worldwide through the internet. Moreover, this is a free service to use by all. But you just have to login in Microsoft account.
Q.20 Do we need any subscription for accessing Live presentations?
For using the Live presentation feature of PowerPoint, the presenter must have Microsoft 365 subscription. However, the audience does not require to have a subscription to Microsoft 365. That is to say, without having a Microsoft subscription, the audience can view the presentation on their devices using the Live presentation option. Moreover, they can also read the subtitle in their preferred language with having the option to provide the live reaction and feedback to the presenter through comments.
Q.21 Define Slides and Outline Tab.
The slides tab is used for viewing and working with the slides. And, the outline tab displays the text content of the slides.
Q.22 Can we Customize the ribbon? If yes, how?
Yes, we can customize the ribbon. Firstly, r Right-click the Ribbon and choose to Customize the Ribbon. There will be a dialog box. Secondly, click New Tab. for creating a tab with a new group inside it. Thirdly, ensure that the new group is selected. Then, select a command from the list on the left and click Add. Now, you can drag commands directly into a group. Lastly, after adding commands, click OK.
Q.23 Define a backstage view.
The Backstage view is where you manage and control your files and the data about them. This can be creating, saving, inspecting for hidden metadata or personal information, and setting options.
Q.24 Define the reading view and slide show view.
The reading view shows the preview of the presentation. This contains navigation buttons at the bottom right. And, the slide show view is the view that will be shown to the audience. This view provides an additional menu when one hovers on it.
Q.25 What are the steps for organizing slides into sections?
Firstly, select the slide where you want to start your first section. Secondly, click on the section command from the Home tab. Thirdly, select add Section from the drop-down menu. Then, an Untitled Section will occur in the left pane. Now, for renaming the section while it is still selected, click the Section command, and choose Rename Section from the drop-down menu. Then, enter your new section name in the dialog box. And, click Rename. Lastly, in the left pane, click the arrow next to a section name for collapsing or expanding it.
Q.26 Explain the method for using Notes Pane?
Notes Pane can be used by: Firstly, locating the Notes pane at the bottom of the screen, directly below the Slide pane. Secondly, clicking and dragging the edge of the pane for making it bigger or smaller. Lastly, typing notes in the Notes pane.
Q.27 What are the steps for using Notes Page View?

Notes Page View can be used by:

  • Firstly, go to the View tab.
  • Secondly, click the Notes Page command in the Presentation Views group.
  • Lastly, type your notes in the text box, or use the scroll bar for reviewing your slides.
Q.28 How can I add a bulleted list?
For inserting a bulleted list: Firstly, select the text box (or specific text) that you want to format as a bulleted list. Then, on the home tab click the Bullets command in the Paragraph group. And, a bulleted list will appear.
Q.29 What are the steps for testing an Action Button?
  • Firstly, click the Slide Show tab.
  • Then, in the Start Slide Show group, click From Current Slide.
  • After that, click your action button.
  • Then post testing it, right-click anywhere on the screen and select End Show.
Q.30 I want to change the order by one level. How can I do it?
  • Firstly, select an object. The Format tab will appear.
  • Secondly, from the Format tab, click the Bring Forward or Send Backward command for changing the object's ordering by one level. However, if the object overlaps with more than one other object, then you may require to click the command several times for achieving the desired ordering. After that, the objects will reorder themselves.
Q.31 Is it possible to evenly distribute the objects?

Yes, for this use the below steps:

  • Firstly, click and drag your mouse for forming a selection box around the objects you want to align.
  • Now, all objects will have sizing handles for showing that they are selected.
  • After that, from the Format tab, click the Align command.
  • Then, select Distribute Horizontally or Distribute Vertically from the menu.
  • Now, the objects will be distributed evenly.
Q.32 Explain how from where I can access translation options in Powerpoint?
  • Firstly, on the Review tab, click Translate.
  • After that, click Translate Selected Text.
  • Now, in the Research pane, under Translation, click Translation options.
Q.33 What are the steps for inserting a blank table in a slide?
  • Firstly, on the Insert tab, click the Table command.
  • Then, take the mouse over the diagram squares for selecting the number of columns and rows in the table.
  • After that, click your mouse resulting in the table appearing on the slide.
  • Now, you can now place the insertion point anywhere in the table to add text.
Q.34 What are the steps for adding a row or a column?
  • Firstly, place the insertion point in a cell adjacent to the location where you wish to add a row or column.
  • Then, select the Table Tools Layout tab and locate the Rows and Columns group. However, if you want to insert a new row, select either Insert Above or Insert Below.
  • And, if you want to insert a new column, select either Insert Left or Insert Right.
  • After this, a new row or column will appear.
Q.35 Explain the use of a quick access toolbar.
The Quick Access toolbar is available at the top of the PowerPoint screen. This is a row of commands including frequently used commands. Moreover, this toolbar is customizable, and the added features can make the flow of the work effective and efficient.
Q.36 Where to get design ideas in PowerPoint?
  • Firstly, select Design > Design Ideas on the ribbon for asking for design ideas at any time. PowerPoint gives design ideas for your PowerPoint presentation.
  • Then, on the right side of the window, scroll through the suggestions in the Design Ideas pane.
  • And, lastly, pick the design which you want to select and close the window.
Q.37 What are the steps for making a checkbox clickable in PowerPoint?
  • Firstly, click on the “Insert” tab. Then, click on the “Text Box” button.
  • After that, drag the mouse button over the slide where you want to make the clickable list for opening a new text box.
  • Lastly, type the items’ list for the file which is clickable into the text box.
Q.38 Explain the process of creating a custom theme in PowerPoint?
  • Firstly, on the View tab, click on Slide Master. And, select Themes on the Slide Master tab.
  • Now, click Save Current Theme.
  • After that, enter the appropriate name for Theme and click on Save.
  • Lastly, right-click the Theme and select Apply to all the slides.
Q.39 In how many ways we can create a new presentation?

PowerPoint allows the users for creating a new presentation in three ways.

  • Firstly, using a blank presentation slide for creating a new presentation.
  • Secondly, from the design template. Lastly, using the existing presentation format.
Q.40 Tell the shortcut key for inserting a new slide between the current presentation?
Use Ctrl + M shortcut command for inserting a new slide to the current presentation.
Q.41 Can I make a PDF of the PowerPoint presentation?
Yes, you can make the PDF of the PowerPoint presentation. PowerPoint lets users convert PowerPoint slides to PDF documents. To do this: Firstly, go to the File tab in the menu bar for saving the file in PDF file format. Secondly, click on the Export at the left panel of the PowerPoint. This will display various options for converting a presentation into a format like PDF/XPS document, video, Handouts, or more. Thirdly, click on Create PDF/XPS Document. Now, give a name to file and save it on your device. This will create the pdf document file.
Q.42 Define ordering of objects? How can we change the object order?

Ordering of objects is needed when two or more objects overlap each other. However, you can change the ordering of objects in various ways:

  • Firstly, by bringing the object forward. This means to bring the object one level up by one click.
  • Secondly, by bringing to front. This will bring the object to the front (top).
  • Thirdly, by bringing the object backwards. This brings the object one level down by one click.
  • Lastly, by bringing to back. This brings the object at last.
Q.43 Explain the steps for recording a slide show.

For recording a slide show:

  • Firstly, in the main menu, click the Slide Show tab and locate the Set Up group.
  • Secondly, click the Record Slide Show from the drop-down.
  • Thirdly, select either of the options Start recordings from the beginning or Start recording from the current slide.
  • Then, a checkbox will appear asking “slide and animation timing” and “Narration and laser points”. However, after check boxing for the options, click on Start Recording.
  • Lastly, after finishing the recording of the first slide you can move to record the next slide by clicking on the next button on the Recording Toolbar in the top left corner or use the right arrow key.
Q.44 Where I can get the title and basic information about the presenter and setting a tone for the presentation?
The title slide consists of the title and basic information about the presenter and presentation. It sets the tone for the presentation.
Q.45 Tell the command for bringing the user to the first slide of the presentation?
Use Ctrl + Home command for directly going on the first slide of the PowerPoint presentation.
Q.46 Tell the command for bringing the user to the last slide of the presentation?
Use Ctrl + End command directly going on the last slide of the PowerPoint presentation.
Q.47 What if I edit an image inserted in PowerPoint?
If we edit an image inserted in PowerPoint, then the original image will not change. These changes will only reflect for PowerPoint images not on the original image saved in your devices.
Q.48 Explain the major difference between Slide Design and Auto Content Wizard.
Slide Design refers to a basic or simple design format of PowerPoint that does not provide any sample content. On the other side, Auto Content Wizard offers the sample content to its users.
Q.49 Which view should I use when the transition is applied on all the slides?
For this. Slide Shorter View is the best view for seeing the transition applied on all slides.
Q.50 I want to make the logo appear in the same position on all the slides?
For this, just insert the logo on the Slide master. Then, the logo will emerge in the same position on all the slides.
Q.51 What is a motion path?
A method of moving items on a slide
Q.52 In the context of animations, what is a trigger?
An item on the slide that performs an action when clicked
Q.53 What is defined by the handout master?
Layout of audience handout notes
Q.54 What are lines, curve, freeform, and scribble?
Types of custom motion paths
Q.55 What’s the best way to design the layout for your slides?
For each new slide, select a layout from the Slide Layout task pane
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