Tender Committee
The Tender Committee will consist of the head of Purchase, Works and Finance Department Representative of the concerned department may be co-opted, wherever necessary. The Committee is empowered for final recommendation to the Competent Authority mainly for the raw materials and other materials wherever value of the procurement is Rs. 10 lacs and above.
Purchase Committee
The Purchase Committee will consist of the Incharge of Purchase, Works and Finance Deptt. and wherever necessary additional members may be co-opted. The Committee is empowered for final recommendations to the Competent Authority for approval wherever value of the procurement is below Rs. 10 lacs. It shall also state in their recommendation that prices are reasonable and commitment of procurement is within the line of approved budget.
As far as single tender / proprietary items are concerned, the Tender Committee should recommend the proposal to the Competent Authority wherever the value of the purchase order is more than 10 lacs with justification. If its value is below Rs.10 lacs, the Purchase Committee recommend the proposal to the approving authority for approval with full justification.
Purchase through Negotiation
The Tender Committee is authorized to negotiate for raw materials required for production of newsprint. The negotiation should be done only with L1 bidder. The Committee will negotiate for the item having value Rs. 10 lacs and above. It will negotiate for the item having its value below Rs. 10 lacs. As far as procurement of items mainly spares and consumables if the value of the item is less than Rs. 1 lac, the cases may be compared with the last purchase price and also compared with the market trend before finalization after due concurred as per delegation of power. For the cases of single tender and proprietary items, valuing more than Rs. 2 lakhs the negotiation shall be held by the representative of Purchase or Commercial, Finance and User Department. There are some cases where indenter has asked specifically some specific brand. In such cases negotiation should be taken held with the Committee representing Purchase, User and Finance Department.
