E-Tender & Web

E-Tendering is a process of carrying out entire Tendering Cycle Online including submission of Price Bid such that Efficiency, Economy, Speed of Internet can be harnessed.

E Tendering Cycle can be broken in Key Modules

  • Tender Notice Creation
  • Tender Promotion
  • Tender Document
  • Pre Bid Meeting
  • Bid Submission
  • Payment Gateway
  • Tender Storage & Opening
  • Tender Evaluation
  • Negotiation
  • Tender Award
  • Vendor Registration & Rating
  • Tender Audit & Storage

Benefits of Tendering Authority

  • Completely Automated Process
  • Shortens Procurement Cycle
  • Economical and Environment Friendly
  • Greater Transparency
  • Improvement in work culture in the departments
  • System aided Evaluation process
  • On the fly reports/comparatives statement
  • Minimize Human errors
  • Minimal Storage Spaces
  • Change in Perception – Progressive Organization
  • Lesser hassle of communication and administration

Benefits to Suppliers/Contractors

  • Anytime & Anywhere Bidding
  • Fair, Free and Fearless participation for vendors.
  • No dependence on Newspaper, Courier, Banks,…
  • Zero Administrative hassles
  • Can carry out all activities from any computer
  • Economical – saving on Traveling cost
  • Reduces efforts & cost of bidding
  • No tenders can be missed because of distance
  • Can submit bid on last minute

Manual Vs E-Tendering System

  • Longer Procurement Cycle
  • Expensive
  • Paper Based Procurement
  • Restricted Mobility
  • No work on Holidays
  • Prone to Human errors
  • Content not sharable
  • Physical Security
  • Wastage of space to store bids
  • Not retrievable
  • Ideal till 2003

E-Tendering System

  • Shorter Procurement Cycle
  • Economical – Fixed Cost
  • Environmentally Friendly
  • Anytime – Anywhere Bidding
  • Bidding possible on Holidays
  • Automated & Accurate process
  • Shareable Content
  • Foolproof Security
  • Lifelong storage on CD
  • One click access to bids
  • For year 2004 & Beyond

Government Guidelines

Project Administration Instructions, ADB- November 2005

Executing Agencies (EAs) may use electronic systems to conduct procurement on ADB- financed contracts where the procedures involved meet acceptable standards. A guide has been prepared in co-operation with the World Bank and Inter- American Development Bank

For E Commerce Activities – IT ACT 2000

Any document which is digitally signed, by digital certificate issued by a licensed Certifying Agency (CA) who is approved by Controller of Certifying Agency (CCA) will be considered as a valid document in the court of law.

For E Procurement – CVC Guidelines

E-Procurement is allowed as per the guidelines of CVC order no. 46/9/03 provided the E Procurement is done in a fair and transparent fashion & IT Act 2000 is complied

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