# Data Collection

Data collection is based on crucial aspects of what to know, from whom to know and what to do with the data. Factors which ensure that data is relevant to the project includes

• Person collecting data like team member, associate, subject matter expert, etc.
• Type of Data to collect like cost, errors, ratings etc.
• Time Duration like hourly, daily, batch-wise etc.
• Data source like reports, observations, surveys etc.
• Cost of collection

Types of data

There are two types of data, discrete and continuous.

• Attribute or discrete data – It is based on counting like the number of processing errors, the count of customer complaints, etc. Discrete data values can only be non-negative integers such as 1, 2, 3, etc. and can be expressed as a proportion or percent (e.g., percent of x, percent good, percent bad). It includes
• Count or percentage – It counts of errors or % of output with errors.
• Binomial data – Data can have only one of two values like yes/no or pass/fail.
• Attribute-Nominal – The “data” are names or labels. Like in a company, Dept A, Dept B, Dept C or in a shop: Machine 1, Machine 2, Machine 3
• Attribute-Ordinal – The names or labels represent some value inherent in the object or item (so there is an order to the labels) like on performance – excellent, very good, good, fair, poor or tastes – mild, hot, very hot
• Variable or continuous data – They are measured on a continuum or scale. Data values for continuous data can be any real number: 2, 3.4691, -14.21, etc. Continuous data can be recorded at many different points and are typically physical measurements like volume, length, size, width, time, temperature, cost, etc. It is more powerful than attribute as it is more precise due to decimal places which indicate accuracy levels and specificity. It is any variable measured on a continuum or scale that can be infinitely divided.

Data are said to be discrete when they take on only a finite number of points that can be represented by the non-negative integers. An example of discrete data is the number of defects in a sample. Data are said to be continuous when they exist on an interval, or on several intervals. An example of continuous data is the measurement of pH. Quality methods exist based on probability functions for both discrete and continuous data.

Data could easily be presented as variables data like 10 scratches could be reported as total scratch length of 8.37 inches. The ultimate purpose for the data collection and the type of data are the most significant factors in the decision to collect attribute or variables data.

Converting Data Types – Continuous data, tend to be more precise due to decimal places but, need to be converted into discrete data. As continuous data contains more information than discrete data hence, during conversion to discrete data there is loss of information.

Discrete data cannot be converted to continuous data as instead of measuring how much deviation from a standard exists, the user may choose to retain the discrete data as it is easier to use. Converting variable data to attribute data may assist in a quicker assessment, but the risk is that information will be lost when the conversion is made.

Measurement Scales

A measurement is assigning numerical value to something, usually continuous elements. Measurement is a mapping from an empirical system to a selected numerical system. The numerical system is manipulated and the results of the manipulation are studied to help the manager better understand the empirical system. Measured data is regarded as being better than counted data. It is more precise and contains more information. Sometimes, data will only occur as counted data. If the information can be obtained as either attribute or variables data, it is generally preferable to collect variables data.

The information content of a number is dependent on the scale of measurement used which also determines the types of statistical analyses. Hence, validity of analysis is also dependent upon the scale of measurement. The four measurement scales employed are nominal, ordinal, interval, and ratio and are summarized as

Sampling Methods

Practically all items of population cannot be measured due to cost or being impractical hence, sampling is used to get a representative group of items to measure. Various sampling strategies are

• Random Sampling – The use of a sampling plan requires randomness in sample selection and requires giving every part an equal chance of being selected for the sample. The sampling sequence must be based on an independent random plan. It is the least biased of all sampling techniques, there is no subjectivity as each member of the total population has an equal chance of being selected and can also be obtained using random number tables.
• Sequential or Systematic Sampling – Init every nth record is selected from a list of the population. Usually, these plans are ended after the number inspected has exceeded the sample size of a sampling plan. It is used for costly or destructive testing. If the list does not contain any hidden order, this strategy is just as random as random sampling.
• Stratified Sampling – It selects random samples from each group or process that is different. If the population has identifiable categories, or strata, that have a common characteristic, random sampling is used to select a sufficient number of units from each strata. Stratified sampling is often used to reduce sampling error. The resulting mix of samples can be biased if the proportion of the samples does not reflect the relative frequency of the groups.

Sample Homogeneity – It occurs when the data chosen for a sample have similar characteristics. It focuses on how similar the data are in a given sample. If data are from a variety of sources, such as several production streams or several geographical areas then, the results will reflect these combined sources. It aims for homogeneous data so as to relate data from a single source to the degree as much possible, to evaluate and determine the influence from an input of concern on data. Non-homogeneous data result in errors. Deficiency of homogeneity in data will hide the sources and make root cause analysis difficult.

Sampling Distribution of Means – If the means of all possible samples are obtained and organized, we could derive the sampling distribution of the means. The mean of the sampling distribution of the mean is the mean of the population from which the scores were sampled. Therefore, if a population has a mean μ, then the mean of the sampling distribution of the mean is also μ.

Sampling Error – The sample statistics may not always be exactly the same as their corresponding population parameters. The difference is known as the sampling error.

Collecting data

Few types of data collection methods includes

• Check sheets – It is a structured, well-prepared form for collecting and analyzing data consisting of a list of items and some indication of how often each item occurs. There are several types of check sheets like confirmation check sheets for confirming whether all steps in a process have been completed, process check sheets to record the frequency of observations with a range of measurement, defect check sheets to record the observed frequency of defects and stratified check sheets to record observed frequency of defects by defect type and one other criterion. It is easy to use, provides a choice of observations and good for determining frequency over time. It should be used to collect observable data when the collection is managed by the same person or at the same location from a process.
• Coded data- It is used when presence of too many digits are to be recorded into small blocks or during data capturing of large sequences of digits from a single observation or rounding off errors are observed whilst recording large digit numbers. It is also used if numeric data is used to represent attribute data or data quantity is not enough for a statistical significance in the sample size. Various types of coded data collection are
• Truncation coding for storing only 3,2 or 9 for 1.0003, 1.0002, and 1.0009
• Substitution coding – It stores fractional observation, as integers like expressing the number 32 for 32-3/8 inches with 1/8 inch as base.
• Category coding – Using a code for category like “S” for scratch
• Adding/subtracting a constant or multiplying/dividing by a factor – It is usually used for encoding or decoding
• Automatic measurements – In it a computer or electronic equipment performs data gathering without human intervention like radioactive level in a nuclear reactor. The equipment observes and records data for analysis and action.