{"id":19621,"date":"2013-05-09T16:12:55","date_gmt":"2013-05-09T10:42:55","guid":{"rendered":"http:\/\/vskills.in\/certification\/tutorial\/?p=19621"},"modified":"2024-04-12T14:15:47","modified_gmt":"2024-04-12T08:45:47","slug":"writing-e-mails","status":"publish","type":"page","link":"https:\/\/www.vskills.in\/certification\/tutorial\/writing-e-mails\/","title":{"rendered":"Writing E-mails"},"content":{"rendered":"<p><a class=\"vsc\" href=\"http:\/\/www.vskills.in\/certification\/Certified-Business Comm. Specialist\"><span class=\"vsc-cn\" style=\"text-align: center;\"><span style=\"color: red;\">Certify and Increase Opportunity.<\/span><br><span style=\"color: green;\">Be <\/span><br>Govt. Certified Business Comm. Specialist<br><\/span><\/a><\/p>\n<p>Writing E-mails<\/p>\n<p>While writing an E-mail followings points should be noted.<\/p>\n<p>Start with a salutation: Your email should open by addressing the person you\u2019re writing to. Sure, you can get away with leaving out the salutation when you\u2019re dashing off an email to your friend, but business-like messages should begin with:-<\/p>\n<ul>\n<li>Dear Mr. John or Dear Professor John (for someone you don&#8217;t know well, especially if they\u2019re superior)<\/li>\n<\/ul>\n<ul>\n<li>Dear Rahul, (in case if you are working relationship with the person)<\/li>\n<\/ul>\n<p>Write in short paragraphs: Get straight to the point \u2013 don\u2019t waste time waffling. Split your email into two to four short paragraphs, each one dealing with a single idea. Consider using bullet-points for extra clarity, perhaps if you are<\/p>\n<ul>\n<li>Listing several questions for the recipient to answer<\/li>\n<li>Suggesting a number of alternative options<\/li>\n<li>Explaining the steps that you\u2019ll be carrying out<\/li>\n<\/ul>\n<p>Put a double line break, rather than an indent (tab), between paragraphs.<\/p>\n<p>Stick to one topic: If you need to write to someone about several different issues (for example, if you\u2019re giving your boss an update on Project ABC, asking him for a review meeting to discuss a payrise, and telling him that you\u2019ve got a doctor\u2019s appointment on Friday), then don\u2019t put them all in the same email. It\u2019s hard for people to keep track of different email threads and conversations if topics are jumbled up.<\/p>\n<p>Use capitals appropriately: Emails should follow the same rules of punctuation as other writing. Capitals are often misused. In particular, you should:<\/p>\n<ul>\n<li><span style=\"line-height: 1.714285714; font-size: 1rem;\">Never write a whole sentence (or worse, a whole email) in capitals<\/span><\/li>\n<li><span style=\"line-height: 1.714285714; font-size: 1rem;\">Always capitalise \u201cI\u201d and the first letter of proper nouns (names)<\/span><\/li>\n<li><span style=\"line-height: 1.714285714; font-size: 1rem;\">Capitalise acronyms (USA, BBC, RSPCA)<\/span><\/li>\n<li><span style=\"line-height: 1.714285714; font-size: 1rem;\">Always start sentences with a capital letter.<\/span><\/li>\n<\/ul>\n<p>Sign off the email: For short internal company emails, you can get away with just putting a double space after your last paragraph then typing your name. If you\u2019re writing a more formal email, though, it\u2019s essential to close it appropriately.<\/p>\n<ul>\n<li>Yours sincerely: (when you know the name of your addressee)<\/li>\n<li>Yours faithfully: (when you\u2019ve addressed it to \u201cDear Sir\/Madam\u201d) for very formal emails such as job applications.<\/li>\n<li>Use Best regards, or Kind regards: in most other situations.<\/li>\n<\/ul>\n<p>Even when writing to people you know well, it\u2019s polite to sign off with something such as \u201cAll the best,\u201d \u201cTake care,\u201d or \u201cHave a nice day,\u201d before typing your name.<\/p>\n<p>Use a sensible email signature: Hopefully this is common sense \u2013 but don\u2019t cram your email signature with quotes from your favorite TV show, motivational speaker or witty friend. Do include your name, email address, telephone number and postal address (where appropriate) \u2013 obviously, your company may have some guidelines on these.<\/p>\n<p>It makes it easy for your correspondents to find your contact details: they don\u2019t need to root through for the first message you sent them, but can just look in the footer of any of your emails.<\/p>\n<p>Below is the sample for a Job Application<\/p>\n<p>Dear Sir\/Madam,<\/p>\n<p>I\u2019ve attached my resume. I would be grateful if you could read it and get back to me at your earliest convenience. I have all the experience you are looking for:<\/p>\n<ul>\n<li>I\u2019ve worked in a customer-facing environment for three years<\/li>\n<li>I am competent with MS office<\/li>\n<li>I enjoy working as part of a team<\/li>\n<\/ul>\n<p>Thanks for your time.<\/p>\n<p>Yours faithfully,<\/p>\n<p>Rohit Rana<\/p>\n<p><iframe loading=\"lazy\" src=\"\/\/www.youtube.com\/embed\/9KTXjWHrQFM?rel=0\" width=\"420\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<div class=\"apply\">\n<h3>Apply for Wealth Manager Certification Now!!<\/h3>\n<p><a href=\"http:\/\/www.vskills.in\/certification\/Certified-Wealth-Manager\">http:\/\/www.vskills.in\/certification\/Certified-Wealth-Manager<\/a><\/p>\n<\/div>\n\n\n<p><a href=\"https:\/\/www.vskills.in\/certification\/tutorial\/business-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Go back to Tutorial<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Certify and Increase Opportunity.Be Govt. Certified Business Comm. Specialist Writing E-mails While writing an E-mail followings points should be noted. Start with a salutation: Your email should open by addressing the person you\u2019re writing to. Sure, you can get away with leaving out the salutation when you\u2019re dashing off an email to your friend, but&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[95],"tags":[6149,6148,94,6147,6150,71,6151,3918,3589,6074,3911],"class_list":["post-19621","page","type-page","status-publish","hentry","category-business-communication","tag-business-communication-certificate","tag-business-communication-certificate-online","tag-business-communication-certification","tag-business-communication-certification-in-india","tag-business-communication-course","tag-certification","tag-course","tag-e-mails","tag-online-certification","tag-vskills-certification","tag-writing-e-mails"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Writing E-mails - Tutorial<\/title>\n<meta name=\"description\" content=\"Writing E-mails. 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