{"id":111095,"date":"2021-02-26T15:28:35","date_gmt":"2021-02-26T09:58:35","guid":{"rendered":"https:\/\/www.vskills.in\/certification\/tutorial\/?page_id=111095"},"modified":"2024-04-12T14:31:19","modified_gmt":"2024-04-12T09:01:19","slug":"introducing-invoices","status":"publish","type":"page","link":"https:\/\/www.vskills.in\/certification\/tutorial\/introducing-invoices\/","title":{"rendered":"Introducing Invoices"},"content":{"rendered":"\n<p><strong><u>Creating a Purchase Invoice<\/u><\/strong><\/p>\n\n\n\n<p>To create purchase invoice for purchase of taxable goods,<\/p>\n\n\n\n<p>Go to&nbsp;<strong>Gateway of Tally &gt; Accounting Vouchers &gt; F9: Purchases<\/strong><\/p>\n\n\n\n<p>Press&nbsp;<strong>F12: Configure<\/strong>&nbsp;and set&nbsp;<strong>Use Common Ledger Account for Item Allocation<\/strong>&nbsp;to&nbsp;<strong>No<\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Select the<strong>Party\u2019s A\/c Name<\/strong>&nbsp;from the&nbsp;<strong>List of Ledger Accounts<\/strong>.<\/li><li>Select the stock items from the<strong>List of Items<\/strong><\/li><li>Enter the<strong>Quantity<\/strong>&nbsp;and&nbsp;<strong>Rate<\/strong>. The amount is automatically displayed in the Amount field.<\/li><li>In the<strong>Accounting Details<\/strong>&nbsp;screen, select the purchase ledger with the required VAT\/tax class.<\/li><li>On selecting the purchase ledger predefined with VAT\/Tax class, the same will be displayed in<strong>Accounting Details<\/strong>&nbsp; Else, the VAT\/Tax class has to be selected if it is not predefined in the purchase ledger master. On selecting&nbsp;<strong>Not Applicable<\/strong>&nbsp;in&nbsp;<strong>VAT\/Tax class<\/strong>&nbsp;field, the error message is displayed as &#8211;&nbsp;<strong>VAT\/Tax Classification not Selected<\/strong>.<\/li><li>Select an expense ledger grouped under<strong>Direct Expenses<\/strong>&nbsp;by setting the option&nbsp;<strong>Use for Assessable Value Calculation<\/strong>&nbsp;to&nbsp;<strong>Yes<\/strong>&nbsp;with the&nbsp;<strong>Method of Apportioning<\/strong>&nbsp;to be made,&nbsp;<strong>Based on Value<\/strong>. Enter the expense amount.<\/li><li>Select the appropriate<strong>Input VAT<\/strong>&nbsp;ledgers from the List of Ledger Accounts. The amount of Input VAT gets calculated on the aggregate of assessable value and the amount apportioned for the expense ledger.<\/li><li>Set<strong>Is e-Sugam Applicable<\/strong>&nbsp;to&nbsp;<strong>Yes<\/strong>.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image078.gif\" alt=\"image078\" class=\"wp-image-76476\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>The&nbsp;<strong>e-Sugam<\/strong>&nbsp;sub-screen will be displayed for entering the details pertaining to:<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Invoice Delivery Date<\/strong>: The invoice date will be captured here.<\/li><li><strong>From Place<\/strong>: Enter the place from where the goods are despatched.<\/li><li><strong>To Place (Destination)<\/strong>: Enter the name of place where the goods are to be delivered.<\/li><li><strong>Category of Transactions<\/strong>: The category of transactions as listed in the e-Sugam entry form in the Department website gets displayed as list of VAT Category Type. Select the required category based on the nature of transaction.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image079.gif\" alt=\"image079\" class=\"wp-image-76478\"\/><\/figure><\/div>\n\n\n\n<p><strong>Document Type<\/strong>: Based on the Category of transaction selected the Document Type gets displayed in this field. On selecting the following category, two document types get displayed for selection. The required document needs to be selected here:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>For the category &#8211;&nbsp;<strong>V-G &nbsp;For Jobwork\/Return After Jobwork\/Line Sale<\/strong>, the Document types &#8211;&nbsp;<strong>LJV Consignment for Sale (Receipts)<\/strong>&nbsp;and&nbsp;<strong>OTH Others<\/strong>&nbsp;get listed.<\/li><li>For the category &#8211;&nbsp;<strong>V-K &nbsp;Others<\/strong>, the Document types &#8211;&nbsp;<strong>LJV Consignment for Sale (Receipts)<\/strong>&nbsp;and &nbsp;<strong>OTH Others<\/strong>&nbsp;get listed.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Transporter Name (Carries Name \/ Agent)<\/strong>: Enter the name of transport service used by seller to despatch goods.<\/li><li><strong>Vehicle Number (Despatch through)<\/strong>: Enter the Vehicle Number here.<\/li><li><strong>Bill of lading\/LR-RR No.<\/strong>: Enter the bill of lading\/LR-RR number<\/li><li><strong>Quantity with Units<\/strong>: The quantity entered for each stock item will be captured along with the respective unit of measurement.<\/li><li><strong>e-Sugam Number<\/strong>: The unique number displayed in the e-Sugam acknowledgement obtained on uploading dealer TIN with the transportation details before despatch of these goods needs to be entered here. The seller of goods will inform the number to the purchaser.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image080.gif\" alt=\"image080\" class=\"wp-image-76479\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Press Enter to return to purchase invoice creation screen.<\/li><li>Set&nbsp;<strong>Show Statutory Details<\/strong>&nbsp;field to&nbsp;<strong>Yes<\/strong>&nbsp;if you want to view the purchase details with the tax break-up.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image081.gif\" alt=\"image081\" class=\"wp-image-76480\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Press&nbsp;<strong>Enter<\/strong>&nbsp;to view the&nbsp;<strong>Statutory Details<\/strong>&nbsp;screen<\/li><li>Press&nbsp;<strong>Alt+F1<\/strong>&nbsp;to view purchase value and tax break-up in detailed mode. The value of expense ledger is apportioned to the item value. The input VAT is calculated on the apportioned amount.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image082.gif\" alt=\"image082\" class=\"wp-image-76481\"\/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Accept the&nbsp;<strong>Statutory Details<\/strong>&nbsp;screen and the purchase invoice.<\/li><\/ul>\n\n\n\n<p><strong>Setting Invoice Configuration<\/strong><\/p>\n\n\n\n<p>This allows you to configure invoice, delivery notes and sales &amp; purchase orders. The Invoice entry and Order entry screens can be configured for additional information such as export details, shipping details, etc.<\/p>\n\n\n\n<p>Go to&nbsp;<strong>Gateway of Tally &gt; F12: Configure &gt; Invoice\/Orders Entry<\/strong><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image083.gif\" alt=\"image083\" class=\"wp-image-76482\"\/><\/figure><\/div>\n\n\n\n<p><strong><u>General Options<\/u><\/strong><\/p>\n\n\n\n<p><strong>Accept Supplementary Details<\/strong><\/p>\n\n\n\n<p>By default, this option is set to&nbsp;<strong>YES<\/strong>.<\/p>\n\n\n\n<p>Tally.ERP 9 displays an additional screen to feed in the delivery note details, order details, Terms of payment, party address details, etc., after selecting the required Party ledger account.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Print Default Name &amp; Address of Party<\/h3>\n\n\n\n<p>By default,&nbsp;<strong>Print Default Name &amp; Address of Party<\/strong>&nbsp;is&nbsp;<strong>not visible<\/strong>&nbsp;in the Invoice Entry configuration Screen. This option is available only if&nbsp;<strong>Accept Supplementary Details<\/strong>&nbsp;in F12 Configure is set to&nbsp;<strong>No<\/strong>.<\/p>\n\n\n\n<p>On setting this option to&nbsp;<strong>Yes<\/strong>, Tally.ERP 9 Prints the Party Ledger\u2019s Mailing Name and address details given in the Ledger master \u2013 in the Invoice. On setting this option to&nbsp;<strong>No<\/strong>&nbsp;\u2013 the invoice printout will display only the Party Ledger\u2019s Name without address details.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Allow separate Buyer and Consignee Names<\/h3>\n\n\n\n<p>By default, this option is set to&nbsp;<strong>No<\/strong>.<\/p>\n\n\n\n<p>If set to&nbsp;<strong>Yes<\/strong>&nbsp;\u2013 Tally.ERP 9 provides an option to enter consignee Name and address in the Supplementary details screen.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Allow modification of ALL fields during entry<\/h3>\n\n\n\n<p>Default order\/delivery note entries appearing in the invoice can be changed during invoice entry. Set this to&nbsp;<strong>Yes<\/strong>&nbsp;to permit modification of all fields.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use Common Ledger A\/c for Item Allocation<\/h3>\n\n\n\n<p>By default, this option is set to&nbsp;<strong>Yes<\/strong>.<\/p>\n\n\n\n<p>This automates the updation process of the Sales and Purchase accounts for all the items selected in the invoice. In case this option is Set to&nbsp;<strong>No<\/strong>&nbsp;\u2013 Tally.ERP 9 prompts for sales or purchase accounting allocations after every item.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use Defaults for Bill Allocations<\/h3>\n\n\n\n<p>By default, this option is set to&nbsp;<strong>Yes<\/strong>. In this case, Tally.ERP 9 automatically takes the invoice number as the bill reference name and the credit period given in the Party ledger master as the credit period \u2013 both as part of the bill-wise details. This enables faster data entry.<\/p>\n\n\n\n<p><strong><u>Configuring Invoice Printing<\/u><\/strong><\/p>\n\n\n\n<p>The printing option allows you to configure the printing parameters of a Voucher, Invoice and Statement layouts before final printing.<\/p>\n\n\n\n<p>Go to&nbsp;<strong>Gateway of Tally &gt; F12: Configure &gt; Printing<\/strong><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image084.gif\" alt=\"image084\" class=\"wp-image-76483\"\/><\/figure><\/div>\n\n\n\n<p><strong><u>Printing Vouchers<\/u><\/strong><\/p>\n\n\n\n<p><strong>Printing Receipt Vouchers<\/strong><\/p>\n\n\n\n<p>To print the&nbsp;<strong>Receipt voucher<\/strong>,<\/p>\n\n\n\n<p>Go to&nbsp;<strong>Gateway of Tally &gt; Accounts Info &gt; Voucher Types &gt; Alter<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Select the Voucher Type<strong>Receipt<\/strong>.<\/li><li>Set the option<strong>Print after saving voucher<\/strong>&nbsp;to&nbsp;<strong>Yes<\/strong>.<\/li><li>Enter a receipt voucher and Tally.ERP 9 prompts to print the Formal Receipt (to be issued) and then the Receipt Voucher (for the company&#8217;s records).<\/li><li>In<strong>F12: Configure,<\/strong>&nbsp;<strong>Receipt<\/strong>&nbsp;<strong>Printing<\/strong>&nbsp;<strong>Configuration<\/strong>, set the options&nbsp;<strong>Print<\/strong>&nbsp;<strong>Bank<\/strong>&nbsp;<strong>Details<\/strong>&nbsp;and&nbsp;<strong>Print<\/strong>&nbsp;<strong>All<\/strong>&nbsp;<strong>Details<\/strong>&nbsp;to&nbsp;<strong>Yes<\/strong><\/li><\/ol>\n\n\n\n<p>The&nbsp;<strong>Receipt voucher<\/strong>&nbsp;for the same information is printed as shown:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image085.gif\" alt=\"image085\" class=\"wp-image-76484\"\/><\/figure><\/div>\n\n\n\n<p><strong>Printing a Sales Invoice<\/strong><\/p>\n\n\n\n<p>To&nbsp;<strong>print<\/strong>&nbsp;any Invoice\/voucher, press&nbsp;<strong>ALT+P<\/strong>&nbsp;or click on the button&nbsp;<strong>Print<\/strong>. You can configure the voucher type to print automatically after saving the voucher for which, the option&nbsp;<strong>Print after saving Voucher<\/strong>&nbsp;must be set to&nbsp;<strong>Yes.<\/strong><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"http:\/\/www.vskills.in\/lms\/wp-content\/uploads\/2016\/12\/image086.gif\" alt=\"image086\" class=\"wp-image-76485\"\/><\/figure><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Creating a Purchase Invoice To create purchase invoice for purchase of taxable goods, Go to&nbsp;Gateway of Tally &gt; Accounting Vouchers &gt; F9: Purchases Press&nbsp;F12: Configure&nbsp;and set&nbsp;Use Common Ledger Account for Item Allocation&nbsp;to&nbsp;No. Select theParty\u2019s A\/c Name&nbsp;from the&nbsp;List of Ledger Accounts. Select the stock items from theList of Items Enter theQuantity&nbsp;and&nbsp;Rate. The amount is automatically displayed&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-111095","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Introducing Invoices - Tutorial<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.vskills.in\/certification\/tutorial\/introducing-invoices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Introducing Invoices - Tutorial\" \/>\n<meta property=\"og:description\" content=\"Creating a Purchase Invoice To create purchase invoice for purchase of taxable goods, Go to&nbsp;Gateway of Tally &gt; Accounting Vouchers &gt; F9: Purchases Press&nbsp;F12: Configure&nbsp;and set&nbsp;Use Common Ledger Account for Item Allocation&nbsp;to&nbsp;No. Select theParty\u2019s A\/c Name&nbsp;from the&nbsp;List of Ledger Accounts. 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