{"id":109644,"date":"2021-02-22T14:31:44","date_gmt":"2021-02-22T09:01:44","guid":{"rendered":"https:\/\/www.vskills.in\/certification\/tutorial\/?page_id=109644"},"modified":"2024-04-12T14:30:42","modified_gmt":"2024-04-12T09:00:42","slug":"training-and-learning","status":"publish","type":"page","link":"https:\/\/www.vskills.in\/certification\/tutorial\/training-and-learning\/","title":{"rendered":"Training and Learning"},"content":{"rendered":"\n<p>Training can be viewed as a formal system of learning which enhances employee\u2019s knowledge, skill and attitude towards job. It is a series of planned programmed aimed at improving the productivity of the trainee. The HR auditor should evaluate the system keeping in view:<\/p>\n\n\n\n<p>Scientific Identification of Training Needs<\/p>\n\n\n\n<p>Training needs are identified systematically<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>An annual survey covering employees across the organization.<\/li><li>Seriousness of HR department about survey.<\/li><li>Completion of survey forms\/questionnaire by line managers on time by line managers, and conveying the same to HR department.<\/li><li>Use of multiple mechanisms such as performance appraisals, assessment development centers and questionnaires.<\/li><li>Availability of separate format highlighting training needs, which is different from performance appraisal form.<\/li><li>Proper documentation of the training needs- a copy with HR and with the individual departmental head.<\/li><\/ul>\n\n\n\n<p>Training needs are based on various performance parameters like current performance<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Identification of clear difference in individuals training needs, and the same is not repeated.<\/li><li>Presence of differentiation of training needs in terms of technical, managerial, and behavioral components.<\/li><li>Identification of current performance gap on the basis of performance appraisal.<\/li><\/ul>\n\n\n\n<p>Pre-training Preparation for ensuring Appropriateness of the Training Program<\/p>\n\n\n\n<p>A scientific mechanism should be in place to ensure that the training program is appropriate and suits the needs of the candidate\/organization<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Coverage of training program matches the training needs identified.<\/li><li>Discussion of organizational\/individual requirements along with expected outcome among training\/HR manager and concerned faculty member.<\/li><li>Understanding of the organization and its needs by training institutions and collection of data by them to make training relevant.<\/li><\/ul>\n\n\n\n<p>Setting individual training schedules in advance<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Preparation of training schedules at the beginning of the year.<\/li><li>Circulation of the same at the beginning of the year to all departments.<\/li><li>Preparation of individual training calendars at the beginning of the year and the copies are maintained with the individuals\/functional heads and HR departments.<\/li><li>Information to supervisors about the training program well in advance so as to ensure relieving of employees for the training through proper work scheduling.<\/li><\/ul>\n\n\n\n<p>High involvement of the employees to ensure that the program is value adding<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Awareness among employees about reasons of training.<\/li><li>Treatment of employees like equal partners in taking final decision about the type of training program to be attended.<\/li><li>Provision of choice regarding the training institutes and topics.<\/li><li>Advance intimation to employees regarding training program.<\/li><\/ul>\n\n\n\n<p>Training Process<\/p>\n\n\n\n<p>Training should be conducted well, planned well by the faculty, and delivered well<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Training programs are well designed.<\/li><li>Relevance of program.<\/li><li>Expertise of trainer in respective field.<\/li><li>Comprehensive coverage of all topics in adequate time.<\/li><\/ul>\n\n\n\n<p>Training motivation ensured<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Periodic evaluation of training programs by faculty.<\/li><li>Use of feedback to improve the program by training institute.<\/li><li>Use of feedback by HR department for retention strategy.<\/li><li>Availability of good learning facilities at the venue- library, latest journals and magazines, CD\u2019s, etc.<\/li><li>Spacious and well designed classrooms with projectors, PCs, etc.<\/li><li>Nice quiet location of training center, where participants do not feel distracted.<\/li><li>Recreational facilities for relaxation at the end of the session.<\/li><\/ul>\n\n\n\n<p>Post-training Activities and Requirements<\/p>\n\n\n\n<p>Implementing individual plan for improvement<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Preparation of post training action-plan by an employee, for strengthening and using new skills in work.<\/li><li>Participation of immediate superior in this process.<\/li><li>Mechanism to evaluate changes in the individual\u2019s performance or effectiveness post training (through self evaluation, supervisory feedback, peer evaluation, etc.).<\/li><\/ul>\n\n\n\n<p>Sharing learning with others<\/p>\n\n\n\n<p>Post training presentation by participant to his\/her department or related functions about learning and insights gained.<\/p>\n\n\n\n<p>Feedback to HR department or training manager<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Presence of formal system of feedback with HR department\/ training manager about every training program attended.<\/li><li>Feedback in terms on quality of training programs in terms of faculty, facilities and inputs and value addition to the individual.<\/li><\/ul>\n\n\n\n<p>Learning Culture and Training Budget<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>well documented training policy that focuses on learning<\/li><li>Presence of definite training and learning policy.<\/li><li>Properly documented and learning focused policy.<\/li><li>Based on sound principle of adult learning.<\/li><li>The policy is shared with all.<\/li><li>All employees feel satisfied with the learning and training policy.<\/li><li>Training efforts are in line with training and learning policy.<\/li><li>Changes in training policy are communicated to employees.<\/li><\/ul>\n\n\n\n<p>Competencies of Those Handling Training Functions<\/p>\n\n\n\n<p>Training function is handled by competent and trained staff in HRD<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>High emphasis on individual and organizational development by HR manager responsible for training.<\/li><li>Awareness among them on dynamics of training.<\/li><li>Knowledge of various theories and methods of learning.<\/li><li>Demonstration of high level of empathy and openness to feedback by them.<\/li><li>They are competent as faculty themselves.<\/li><\/ul>\n\n\n\n<p>Line managers, specially sponsors, take training seriously and give it due attention<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Encouragement of subordinates to attend training program by line managers.<\/li><li>Provision of adequate support to subordinates by them to develop new skills.<\/li><li>Assistance to subordinates to develop post training action plan.<\/li><li>Evaluation of improvements in subordinates with periodic feedback to aid their development.<\/li><li>Provision of adequate support to all processes connected to the training and development system.<\/li><\/ul>\n\n\n\n<p>Top management is serious about training and gives it due importance<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Communication of its commitments for individual development by top management to various forums.<\/li><li>Taking periodic feedback from HR head about how training adds value to individuals and overall organization by top management.<\/li><li>Allocation of adequate budget to support training activities by top management.<\/li><li>Investment of time and efforts in the development of second line of management by them.<\/li><li>Perceiving leadership style as being facilitative of learning.<\/li><\/ul>\n\n\n\n<p>Business Linkages of Training<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Training is in line with business requirements and ROI is measured<\/li><li>Linkage of training with current business plan or future business plans or necessities.<\/li><li>Cost control, technology up-gradation or culture building.<\/li><li>It is not waste, and yields some benefits in line with cost. Periodic evaluation of cost &#8211; benefit is done.<\/li><li>Training is perceived to have developed individual competencies and organizational competencies<\/li><li>Development in individual competencies.<\/li><li>Development of organizational competencies.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Auditing Methods and Techniques for<\/h3>\n\n\n\n<p>Interviews:<\/p>\n\n\n\n<p>HR Managers: To retrieve information on:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Mechanisms to identify training need.<\/li><li>People responsible for such need identification.<\/li><li>Influence of future plans and technological changes on training needs.<\/li><li>Procedure to select training institutes and training programs.<\/li><li>Process and period of preparation and finalization of training calendar.<\/li><li>Various methods of training used.<\/li><li>Feedback of the faculty from participants.<\/li><li>Evaluation of effectiveness of training programs by individuals, superiors and HR departments.<\/li><li>Training policy and budget.<\/li><\/ul>\n\n\n\n<p>Line Managers\/ Functional Heads:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Details of training program attended in previous year and proposed for current year.<\/li><li>Use of new technology for training.<\/li><li>Linkage of training programs with identified needs.<\/li><li>Quality of training institutes.<\/li><li>Involvement in preparation of training calendar.<\/li><li>Freedom in choosing training institutes.<\/li><li>Quality of training programs.<\/li><li>Post training plan of action by subordinates.<\/li><li>Feedback on faculty and program.<\/li><li>Awareness on training policy.<\/li><\/ul>\n\n\n\n<p>Documents\/Secondary Data<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Comprehensive format of training need identification.<\/li><li>Incorporation of training needs from performance appraisal form.<\/li><li>Training calendar.<\/li><li>Brochures and write-ups of training programs attended.<\/li><li>Training schedules.<\/li><li>Tools and faculty of training programs.<\/li><li>Feedback forms from individuals and supervisors.<\/li><li>Visit to library hall and library.<\/li><li>Training policy documents.<\/li><li>Training budget.<\/li><li>Any report or published material in this regard.<\/li><\/ul>\n\n\n\n<p>Questionnaire<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>HR Audit Questionnaire<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Training can be viewed as a formal system of learning which enhances employee\u2019s knowledge, skill and attitude towards job. It is a series of planned programmed aimed at improving the productivity of the trainee. The HR auditor should evaluate the system keeping in view: Scientific Identification of Training Needs Training needs are identified systematically An&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-109644","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Training and Learning - Tutorial<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.vskills.in\/certification\/tutorial\/training-and-learning\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Training and Learning - Tutorial\" \/>\n<meta property=\"og:description\" content=\"Training can be viewed as a formal system of learning which enhances employee\u2019s knowledge, skill and attitude towards job. 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