E-Tendering is a process of carrying out entire Tendering Cycle Online including submission of Price Bid such that Efficiency, Economy, Speed of Internet can be harnessed.
E Tendering Cycle can be broken in Key Modules
- Tender Notice Creation
- Tender Promotion
- Tender Document
- Pre Bid Meeting
- Bid Submission
- Payment Gateway
- Tender Storage & Opening
- Tender Evaluation
- Negotiation
- Tender Award
- Vendor Registration & Rating
- Tender Audit & Storage
Benefits of Tendering Authority
- Completely Automated Process
- Shortens Procurement Cycle
- Economical and Environment Friendly
- Greater Transparency
- Improvement in work culture in the departments
- System aided Evaluation process
- On the fly reports/comparatives statement
- Minimize Human errors
- Minimal Storage Spaces
- Change in Perception – Progressive Organization
- Lesser hassle of communication and administration
Benefits to Suppliers/Contractors
- Anytime & Anywhere Bidding
- Fair, Free and Fearless participation for vendors.
- No dependence on Newspaper, Courier, Banks,…
- Zero Administrative hassles
- Can carry out all activities from any computer
- Economical – saving on Traveling cost
- Reduces efforts & cost of bidding
- No tenders can be missed because of distance
- Can submit bid on last minute
Manual Vs E-Tendering System
- Longer Procurement Cycle
- Expensive
- Paper Based Procurement
- Restricted Mobility
- No work on Holidays
- Prone to Human errors
- Content not sharable
- Physical Security
- Wastage of space to store bids
- Not retrievable
- Ideal till 2003
E-Tendering System
- Shorter Procurement Cycle
- Economical – Fixed Cost
- Environmentally Friendly
- Anytime – Anywhere Bidding
- Bidding possible on Holidays
- Automated & Accurate process
- Shareable Content
- Foolproof Security
- Lifelong storage on CD
- One click access to bids
- For year 2004 & Beyond
Government Guidelines
Project Administration Instructions, ADB- November 2005
Executing Agencies (EAs) may use electronic systems to conduct procurement on ADB- financed contracts where the procedures involved meet acceptable standards. A guide has been prepared in co-operation with the World Bank and Inter- American Development Bank
For E Commerce Activities – IT ACT 2000
Any document which is digitally signed, by digital certificate issued by a licensed Certifying Agency (CA) who is approved by Controller of Certifying Agency (CCA) will be considered as a valid document in the court of law.
For E Procurement – CVC Guidelines
E-Procurement is allowed as per the guidelines of CVC order no. 46/9/03 provided the E Procurement is done in a fair and transparent fashion & IT Act 2000 is complied