{"id":10862,"date":"2014-03-01T04:25:56","date_gmt":"2014-03-01T04:25:56","guid":{"rendered":"http:\/\/vskills.in\/certification\/blog\/?p=10862"},"modified":"2024-04-03T13:13:59","modified_gmt":"2024-04-03T07:43:59","slug":"5-steps-for-effective-written-communication","status":"publish","type":"post","link":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/","title":{"rendered":"5 steps for effective written communication"},"content":{"rendered":"

\"A<\/a><\/p>\n

When you communicate in writing you automatically create a record of your message. Also you have the opportunity to choose your words more carefully than you would if you were speaking without a prepared text.
\nIf you receive something in writing you can keep it for future reference. Another advantage of receiving a written document is that you can read it when you have the time-or, when necessary, devote the time needed to study it carefully. Some general rules for effective writing<\/p>\n

1. Keep it simple<\/strong>
\nMake your sentences, paragraphs and overall document as short and concise as possible. Don\u2019t use big words just to impress- and don\u2019t use words you don\u2019t understand fully yourself. You may confuse your readers or make yourself look foolish if you use words incorrectly.<\/p>\n

2. Strive for clarity<\/strong>
\nWhen you finish writing, reread the document and rewrite any passages that sound confusing or might be misinterpreted. Check punctuation spelling (using a dictionary may help) and grammar.<\/p>\n

3. Give the right amount of detail<\/strong>
\nProvide enough detail to make your meaning clear, but not so much that you overwhelm, confuse or bore your reader. Whenever possible, restrict your message to one side of an A4 piece of paper.<\/p>\n

4. Give copies to everyone concerned<\/strong>
\nEveryone who has a need to know should receive a copy. This is more than a courtesy- it\u2019s essential to keep the right people informed and up to date.<\/p>\n

5. Get help if you need it<\/strong>
\nIf you need information or help in writing, talk to a colleague, superior or someone else who\u2019s skilled at writing. It\u2019s worth the extra time and effort to avoid a misunderstanding or embarrassment.<\/p>\n

Click here for government certification in Life Skills<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

When you communicate in writing you automatically create a record of your message. Also you have the opportunity to choose your words more carefully than you would if you were speaking without a prepared text. If you receive something in writing you can keep it for future reference. Another advantage of receiving a written document…<\/p>\n","protected":false},"author":1,"featured_media":10867,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[1531],"tags":[1813,4235,3474,2314],"class_list":["post-10862","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-life-skills","tag-communication","tag-effective","tag-steps","tag-tips"],"acf":[],"yoast_head":"\n5 steps for effective written communication - Vskills Blog<\/title>\n<meta name=\"description\" content=\"Steps to written communication... Apply for a Vskills certification now. Hurry up!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 steps for effective written communication - Vskills Blog\" \/>\n<meta property=\"og:description\" content=\"Steps to written communication... Apply for a Vskills certification now. Hurry up!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/\" \/>\n<meta property=\"og:site_name\" content=\"Vskills Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/vskills.in\" \/>\n<meta property=\"article:published_time\" content=\"2014-03-01T04:25:56+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-04-03T07:43:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"566\" \/>\n\t<meta property=\"og:image:height\" content=\"849\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"teamvskills\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"teamvskills\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/\",\"url\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/\",\"name\":\"5 steps for effective written communication - Vskills Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg\",\"datePublished\":\"2014-03-01T04:25:56+00:00\",\"dateModified\":\"2024-04-03T07:43:59+00:00\",\"author\":{\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/db89ed45879ddc5d130a8aae4309d90a\"},\"description\":\"Steps to written communication... Apply for a Vskills certification now. Hurry up!\",\"breadcrumb\":{\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage\",\"url\":\"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg\",\"contentUrl\":\"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg\",\"width\":566,\"height\":849},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.vskills.in\/certification\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"5 steps for effective written communication\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/#website\",\"url\":\"https:\/\/www.vskills.in\/certification\/blog\/\",\"name\":\"Vskills Blog\",\"description\":\"Vskills - A Initiative in Assessment to Enhance Employability\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.vskills.in\/certification\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/db89ed45879ddc5d130a8aae4309d90a\",\"name\":\"teamvskills\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/b622f2772f7029565ef961f615b0727ed219929be1c95fa7aeda53560feec085?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/b622f2772f7029565ef961f615b0727ed219929be1c95fa7aeda53560feec085?s=96&d=mm&r=g\",\"caption\":\"teamvskills\"},\"url\":\"https:\/\/www.vskills.in\/certification\/blog\/author\/teamvskills\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"5 steps for effective written communication - Vskills Blog","description":"Steps to written communication... Apply for a Vskills certification now. Hurry up!","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/","og_locale":"en_US","og_type":"article","og_title":"5 steps for effective written communication - Vskills Blog","og_description":"Steps to written communication... Apply for a Vskills certification now. Hurry up!","og_url":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/","og_site_name":"Vskills Blog","article_publisher":"https:\/\/www.facebook.com\/vskills.in","article_published_time":"2014-03-01T04:25:56+00:00","article_modified_time":"2024-04-03T07:43:59+00:00","og_image":[{"width":566,"height":849,"url":"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg","type":"image\/jpeg"}],"author":"teamvskills","twitter_misc":{"Written by":"teamvskills","Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/","url":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/","name":"5 steps for effective written communication - Vskills Blog","isPartOf":{"@id":"https:\/\/www.vskills.in\/certification\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage"},"image":{"@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage"},"thumbnailUrl":"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg","datePublished":"2014-03-01T04:25:56+00:00","dateModified":"2024-04-03T07:43:59+00:00","author":{"@id":"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/db89ed45879ddc5d130a8aae4309d90a"},"description":"Steps to written communication... Apply for a Vskills certification now. Hurry up!","breadcrumb":{"@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#primaryimage","url":"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg","contentUrl":"https:\/\/www.vskills.in\/certification\/blog\/wp-content\/uploads\/2014\/03\/5-steps-for-effective-written-communication.jpg","width":566,"height":849},{"@type":"BreadcrumbList","@id":"https:\/\/www.vskills.in\/certification\/blog\/5-steps-for-effective-written-communication\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.vskills.in\/certification\/blog\/"},{"@type":"ListItem","position":2,"name":"5 steps for effective written communication"}]},{"@type":"WebSite","@id":"https:\/\/www.vskills.in\/certification\/blog\/#website","url":"https:\/\/www.vskills.in\/certification\/blog\/","name":"Vskills Blog","description":"Vskills - A Initiative in Assessment to Enhance Employability","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.vskills.in\/certification\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/db89ed45879ddc5d130a8aae4309d90a","name":"teamvskills","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.vskills.in\/certification\/blog\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/b622f2772f7029565ef961f615b0727ed219929be1c95fa7aeda53560feec085?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/b622f2772f7029565ef961f615b0727ed219929be1c95fa7aeda53560feec085?s=96&d=mm&r=g","caption":"teamvskills"},"url":"https:\/\/www.vskills.in\/certification\/blog\/author\/teamvskills\/"}]}},"_links":{"self":[{"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/posts\/10862","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/comments?post=10862"}],"version-history":[{"count":3,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/posts\/10862\/revisions"}],"predecessor-version":[{"id":43960,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/posts\/10862\/revisions\/43960"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/media\/10867"}],"wp:attachment":[{"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/media?parent=10862"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/categories?post=10862"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vskills.in\/certification\/blog\/wp-json\/wp\/v2\/tags?post=10862"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}