Job Analysis
The job analysis, measurement, control and redesign of a set of activities – performed on ongoing jobs. A detailed and systematic study of jobs to know the nature & characteristics of people to be employed for each job Involves identification and description of what is happening on the job
- It is a labor intensive, time consuming job
- Demands a greater understanding of human behaviors, job requirements, writing skills
- Differentiate compensation provided to employees on basis of job content, job specifications, working conditions, employee job performance wrt the required tasks, the knowledge and skills required to perform them, and the conditions under which they must be performed
- Helps in establishing a sound compensation system, using criteria that measures and differentiates job & performance requirements so that all employees receive fair and just treatment
It is conducted in the following situations
- Employees or union reps demand change in JDs and assignments of jobs to pay grades, or
- Development of a classification system that reflects more accurately the work they perform, or
- Reallocation of job activities at the time of organizational restructuring, or
- Redesigning of the organization & its jobs
Preliminary considerations for undertaking this costly operation-
- Senior Management support
- Workforce Cooperation & Involvement
- All employees must understand the responsibilities and duties of their jobs
- Employees and supervisors must be in agreement to these responsibilities and duties
- All employees must receive fair rewards for the knowledge necessary to solve work-related problems, make decisions and accept other responsibilities to perform their jobs successfully
Steps for conducting this process
- Schedule the necessary and logical work steps
- Developing budget & forecasting financial requirements
- Determine the organizational use of job content and other related data
- Learn about the structure, operations, jobs of the organization
- chart, process chart, procedure manuals
- Identify and select methods for collecting job content data and other related facts
- through interview, questionnaire, observation, diary/log, or combination of any of these
