Using programs

The Start menu is the gateway to all of the programs on your computer. To open the Start menu, click the Start button . The left pane of the Start menu contains a small list of programs, including your Internet browser, e-mail program, and recently used programs. To start a program, click it.

Click a program in the left pane to start it

If you don’t see the program you want to open but know its name, type all or part of the name into the Search box at the bottom of the left pane. For example, to find Windows Photo Gallery, type photo or gallery in the Search box. The left pane instantly displays search results. Under Programs, click a program to open it.

The left pane displays programs that contain the search term

To browse a complete list of your programs, click the Start button, and then click All Programs.

Tip

You can also start a program by opening a file. Opening the file automatically opens the program associated with the file.

Most programs contain dozens or even hundreds of commands (actions) that you use to work the program. Many of these commands are organized under menus. Like a restaurant menu, a program menu shows you a list of choices. To keep the screen uncluttered, menus are hidden until you click their titles in the menu bar, located just underneath the title bar. For example, clicking “Image” in the Paint menu bar displays the Image menu:

The Image menu in Paint

To choose one of the commands listed in a menu, click it. Sometimes a dialog box will appear, in which you can select further options. If a command is unavailable and cannot be clicked, it is shown in gray, like the Crop command in the picture.

Toolbars provide access to frequently used commands in the form of buttons or icons. These commands usually appear in the program’s menus, too, but toolbars let you choose a command with just one click. Toolbars typically appear just below the menu bar:

Toolbars in WordPad

Clicking a toolbar button performs a command. In WordPad, for example, clicking the Save button saves the document. To find out what a particular toolbar button does, point to it. The button’s name or function appears:

Point to a toolbar button to see its function

Many programs allow you to create, edit, save, and print documents. In general, a document is any type of file that you can edit. For example, a word processing file is a type of document, as is a spreadsheet, an e-mail message, and a presentation. However, the terms document and file are often used interchangeably; pictures, music clips, and videos that you can edit are usually called files, even though they are technically documents.

Some programs, including WordPad, NotePad, and Paint, open a blank, untitled document automatically when you start the program, so that you can start working right away. You’ll see a large white area and a generic word like “Untitled” or “Document” in the program’s title bar.

The title bar in WordPad

If your program doesn’t open a new document automatically when it starts, you can do it yourself:

As you work on a document, your additions and changes are stored in your computer’s random access memory (RAM). Storage of information in RAM is temporary; if your computer is turned off or loses power, any information in RAM is erased.

Saving a document allows you to name it and to store it permanently on your computer’s hard disk. That way, the document is preserved even when your computer is turned off, and you can open it again later.

Even if you’ve saved a document once, you need to keep saving it as you work. That’s because any changes you’ve made since you last saved the document are stored in RAM, not on the hard disk. To avoid losing work unexpectedly due to a power failure or other problem, save your document every few minutes.

Most programs allow you to share text and images between them. For example, you can copy text or a picture from a webpage in Internet Explorer to a document in WordPad. When you copy information, it goes into a temporary storage area called the Clipboard. From there, you can paste it into a document.

Before you start moving information around, you should understand how to switch between the open windows on your desktop.

To copy a picture from a webpage to a document

1. On the webpage, right-click the picture you want to copy, and then click Copy.
2. Switch to the document where you want the picture to appear, and then click a location in the document.
3. On the Edit menu, click Paste. You can paste the picture multiple times.

Note

Pictures cannot be pasted into Notepad. Use WordPad or another word processor instead.

Most programs allow you to undo (reverse) actions you take or mistakes you make. For example, if you delete a paragraph in a WordPad document accidentally, you can get it back by using the Undo command. If you draw a line in Paint that you don’t want, undo your line right away and it vanishes.

Almost every program comes with its own built-in Help system for those times when you’re confused about how the program works.

To access a program’s Help system:

In addition to program-specific help, some dialog boxes contain links to Help about their specific functions. If you see a question mark inside a circle or square, or a colored and underlined text link, click it to open the Help topic.

Help links

To exit a program, click the Close button in the top right corner. Or, on the File menu, click Exit.

Remember to save your document before exiting a program. If you have unsaved work and try to exit the program, the program will ask you whether you want to save the document:

A dialog box appears if you exit a program without saving your work

• To save the document and then exit the program, click Yes.
• To exit the program without saving the document, click No.
• To return to the program without exiting, click Cancel.

You’re not limited to using the programs that came with your computer—you can buy new programs on CD or DVD or download programs (either free or for a fee) from the Internet.

Installing a program means adding it to your computer. After a program is installed, it appears in your Start menu in the All Programs list. Some programs might also add a shortcut to your desktop.